5 days old

ADMINISTRATIVE ASSISTANT 3

University of Washington
Seattle, WA 98104

ADMINISTRATIVE ASSISTANT 3

Req #: 177979
Department: CENTER FOR STATISTICS & THE SOCIAL SCIENCES
Job Location: Seattle Campus
Posting Date: 03/23/2020 
Closing Info: Closes On   04/12/2020
Salary: $3,255 - $4,338 per month 
Union Position: Yes
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years.

The Center for Statistics and the Social Sciences was founded in 1999 with the triple mission of galvanizing collaborative research between social scientists and statisticians, developing graduate courses for social science students, and enhancing undergraduate statistics training for the social sciences. CSSS was the first center in the nation devoted to the interface of statistics and the social sciences.

Since its founding CSSS has developed into an established component of the University of Washington's research and training environment, with strong ties to the Statistics department, social science departments, and other UW departments and units across campus. Currently four members of the UW faculty are designated as CSSS Core faculty members, while close to 100 others are affiliated with CSSS.

CSSS has an outstanding opportunity for an Administrative Assistant 3 position. The Administrative Assistant 3 will report to the Administrator and provide a variety of program support functions in the administration of the Center.   This position requires strong organizational skills, attention to detail, and a commitment to customer service.

JOB DUTIES:
  • Provide operational support including: purchasing, travel, equipment inventory, building key distribution, equipment checking, answering phones and CSSS main email, distributing mail, greeting external visitors, ordering supplies, maintaining suite of offices including the conference room and its schedule, and serving as HCM 2 for CSSS in Workday HR/Payroll.
  • Coordinate CSSS curriculum including entering and updating the time schedule. Work with Instructors and partner departments to support CSSS courses, including ordering books and evaluations, distributing add codes, and resolving any issues. Serve as point-person for hiring student employees for Assistantship positions.
  • Responsible for arrangements for Center meetings, seminars, and events including: researching and reserving UW or off-site meeting facilities; composing, editing, assembling, and distributing meeting materials; arranging posters, arranging meals, attending meetings and events to provide support as needed.
  • Coordinate Centers communications including: updating website, composing correspondence and emails to affiliate faculty and students, managing mailman lists, and editing program materials for accuracy, appearance, and readability.
  • Make travel arrangements, including conference registration, airline, hotel, and car rental reservations. Process and track travel and other reimbursements.
  • Maintain program budget files; review documentation for completeness; follow up on missing materials; reconcile transaction documentation to budget charges.
  • Other duties as requested.

    REQUIREMENTS:
    High school graduation or equivalent AND two years of experience in administrative support, OR equivalent education/experience.

    Additional Requirements:
  • Excellent oral and written communications skills
  • Outstanding attention to detail and problem-solving abilities
  • Ability to work independently, prioritize and manage multiple tasks, and maintain flexibility when dealing with shifting priorities
  • Ability to maintain a high degree of confidentiality
  • Excellent Microsoft Outlook, Word, and Excel and general computer skills

    DESIRED:
  • Experience with UW administrative systems:  especially Workday, Time Schedule Construction and Time Schedule Update, SDB, Ariba, MyFD, Procard, SAGE

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


    Posted: 2020-03-23 Expires: 2020-04-22

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    ADMINISTRATIVE ASSISTANT 3

    University of Washington
    Seattle, WA 98104
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