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ADMINISTRATIVE ASSISTANT 2 (PART-TIME, 20-HOURS-PER-WEEK)

Harborview Medical Center
Seattle, WA
  • Job Code
    172422
UW Human Resources
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ADMINISTRATIVE ASSISTANT 2 (PART-TIME, 20-HOURS-PER-WEEK)
 

ADMINISTRATIVE ASSISTANT 2 (PART-TIME, 20-HOURS-PER-WEEK)

Req #: 172422
Department: UW MEDICINE ENTERPRISE RECORDS & HEALTH INFO
Job Location: Harborview Medical Center
Posting Date: 11/13/2019 
Closing Info: Open Until Filled 
Salary: 50% of $2,965-$3,935 per month ($17.11-$22.70 per hour) 
Union Position: Yes
Shift: First Shift 
Notes: This is a part-time, 50% FTE position.  20 hours per week.  Monday through Friday.

This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment.  As an employee you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position  

UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.  UW Medicine owns or operates Harborview Medical Center (HMC), Northwest Hospital & Medical Center (NWH), Valley Medical Center (VMC), UW Medical Center (UWMC), a network of UW Medicine Neighborhood Clinics (UWNC) that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children’s University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children’s.

UW Medicine Enterprise Records & Health Information (ERHI) has an outstanding opportunity for a part-time Administrative Assistant 2.  Work schedule will be 50% FTE at 20-hours-per-week, Monday through Friday.  Under the general supervision of the Operations Manager, the Administrative Assistant 2 will be responsible implementing the mission and goals of Enterprise Records and Health Information. This position is responsible for operational functions specific to ERHI using knowledge of records and information governance, as well as health information management to monitor,  maintain and initiate revenue and expenditures, and assist  staff in coordinating ERHI functions and activities.

POSITION RESPONSIBILITIES:

Performs day-to-day fiscal  activities.  This includes maintaining fiscal tracking spreadsheets for all ERHI budgets; receiving, processing and depositing revenue;  processing, monitoring, and circulating  purchases and reimbursements; reconciling pro-card transactions; allocating proper budgets and object codes; ensuring taxes are assigned to sales, assigning purchase orders; and utilizing UW and UW Medicine finance and accounting systems.

Provides information and advice to staff regarding ERHI goals, policies and activities.  Assists in developing online resources for staff and public regarding purpose and services of ERHI.  This includes reviewing and updating inter/intranet content, ensuring accuracy and usefulness;  developing  reporting dashboards; and updating program metrics and statistics.

Develops and maintains policies and  procedures for fiscal and office operation activities including pro-card, travel, reimbursements, credentials, services, supplies and equipment, and office operations including HR files and staff handbook.  Ensures standard formatting of policies and procedures, and maintains central library.  Ensures that ERHI policies and procedures are updated.

Organizes and maintains electronic and paper file systems.  Maintains central library of policies, procedures, and guidelines.  Utilizes Works with ERC administrative staff to ensure standardization throughout department.  Performs special projects and other duties as assigned.

Competitive Candidates will bring: Intermediate to advanced Microsoft Word and Excel skills. Basic Microsoft Access Skills and Microsoft Apps. Ability to effectively communicate, both orally and in written form, with people at all levels of the organization and outside the organization. Strong interpersonal skills, with the ability to communicate effectively and work collaboratively. Ability to meet deadlines and work under pressure in a high volume environment. Ability to maintain confidentiality. Excellent customer service skills.

REQUIREMENTS:

Requires High School/ GED AND two years of office or administrative support experience OR an equivalent combination of education and/or experience.

DESIRED:

Knowledge and experience using SharePoint.
REQUIREMENTS:
see above

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in , and committed to becoming climate neutral.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or .


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Posted: 2019-11-17 Expires: 2019-12-17

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ADMINISTRATIVE ASSISTANT 2 (PART-TIME, 20-HOURS-PER-WEEK)

Harborview Medical Center
Seattle, WA

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