23 days old

Accounts Payable Coordinator

Rotary International
Evanston, IL 60201

Job Title:           Accounts Payable Coordinator

Area:                  Accounts Payable - Payment Processing/Treasury/Finance

Reports to:        AP Supervisor - Payment Processing

Classification:   Non-Exempt


Organization Overview

Rotary is 1.2 million inspired business and professional leaders, in 35,000 Rotary clubs and more than 200 geographical areas united daily across cultures and occupations addressing illiteracy, disease, hunger, poverty, and lack of clean water. The fervent idea exchange celebrates diverse perspectives and facilitates positive change. Passion and engagement abound at Rotary International. In exchange for hard work and dedication, our employees are rewarded with competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. We offer all this and more. Come join us. Visit www.rotary.org to learn more.


Rotarys Commitment to Diversity

As a global network that strives to build a world where people unite and take action to create lasting change, Rotary values diversity and celebrates the contributions of people of all backgrounds, regardless of their age, ethnicity, race, color, abilities, religion, socioeconomic status, culture, sex, sexual orientation, and gender identity.


General Overview

This position supports the Accounts Payable team and is responsible primarily for reviewing and processing all expense reports and payment requests for the organization, helping to ensure that such payment requests are valid and within policy, that they are entered accurately, and paid in a timely fashion.  You will also have the opportunity to work with our customers, both internal and external to help facilitate the payment process.  Your contribution will serve to support Rotary International's mission and strategic objectives by ensuring prompt and accurate payments are sent to Rotarians, Rotary Clubs, grant recipients, staff, suppliers and for other initiatives.


You Will Have

  • Associates degree or equivalent relevant work experience required

  • Minimum 1-year experience working in a Financial role, preferably in Accounts Payable (specifically with data entry, payment processing and/or expense reporting)

  • Prior experience using an accounting ERP system, AP module preferred

  • Experience with international payments and currencies, a plus

  • Exceptional customer service, communication and interpersonal skills

  • Strong analytical and problem-solving skills

  • Excellent time-management skills and the ability to adapt to changing priorities

  • Great attention to detail

  • Positive team-player attitude

  • Ability to correspond in a second language (preferred)


You Will Be Responsible For

Payment Processing

Your key responsibility on a daily basis will be processing all payment requests received by the Accounts Payable Department.  The types of payments include expense reports, supplier and purchase order invoices, deposits, refunds and grants. In addition to entering the payments into Rotarys Financial Management system on a timely basis, you will also be responsible for ensuring each request has the proper approval, has correct account and cost center coding, is in compliance with Rotary and IRS policies and contains sufficient support/ documentation.


It will also be your responsibility to produce checks, wire requests and ACH files and submit them to our bank or the Cash Management team.


Customer Service

In your role as AP Coordinator, you will be responsible for replying to inquiries and requests for information on a daily basis. You will also work closely with staff, Rotarians, and suppliers to help resolve issues related to payments and/or expense reports, and following up with them to ensure all necessary information has been received.


Training and Orientation

You will be responsible for helping to train new staff in the Accounts Payable team, assisting with the training of managers and other staff related to payment submission and expense reports, and ensuring procedures and job aids for the department are kept up to date.


Other duties as assigned

Other duties may include, but are not limited to filling in for other staff on the team as needed, contributing to departmental meetings, assisting with 1099 and 1042 tax filings, working on special projects, and testing system updates.


Why Work for Rotary?

  • Generous medical, dental, and vision benefits package

  • Progressive 401k matching contributions

  • Above market and generous paid time off package

  • Tuition reimbursement

  • Professional development opportunities

  • On-site cafeteria and coffee bar with special pricing for Rotary employees

  • Flextime-several different work schedules to choose from

  • Close to CTA, Metra, a variety of stores, and many food options


Posted: 2019-10-18 Expires: 2019-11-17

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Accounts Payable Coordinator

Rotary International
Evanston, IL 60201

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