1+ months


University of Washington
Seattle, WA 98104


Req #: 173831
Department: CHEMISTRY
Job Location: Seattle Campus
Posting Date: 11/15/2019 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years. 

The Department of Chemistry is one of the largest academic units on campus, with 45 faculty, 240 graduate students, 55 postdoctoral scholars, 65 staff, and annual grant and contract expenditures of ca. $23M. The Department administers an extensive undergraduate lecture and laboratory instructional program, with an annual teaching load of >70,000 student credit hours and conferral of the most undergraduate degrees in chemistry and biochemistry of any comparable department in the nation (~400 degrees awarded annually).

The Department of Chemistry has an outstanding opportunity for an Academic Counselor - Senior. 

This position provides undergraduate advising services for ca. 850 chemistry and biochemistry majors pursuing five degree tracks (chemistry: B.A., B.S., B.S.-ACS certified; biochemistry: B.A., B.S.). The position also offers academic counseling services to pre-majors and non-majors regarding chemistry or biochemistry courses needed to meet major or graduation requirements. Under the general direction of the Lead Undergraduate Advisor, this position is responsible for supporting the overall mission of undergraduate advising services in the Department of Chemistry, and related records, reporting, and special projects.

Student Services/Advising
Advise current and prospective undergraduate students in the Department of Chemistry on all aspects of educational and degree progress, reflecting an in-depth knowledge of specific courses and sequences, degree requirements, and University, College, and Department policies, procedures, and regulations.
Guide students through the process of choosing courses, applying for degrees, and satisfying other degree requirements. Ensure University deadlines are met and required paperwork is completed.
Counsel students regarding the most appropriate courses for career preparation and/or entrance to graduate programs, health or life science professional programs, and other educational/professional programs/goals.
Advise students in the interpretation of and fellowship, scholarship, award, and other opportunities.
Assist students in resolving issues regarding academic difficulties, career planning, and decision-making.
Serve as the primary contact for general public inquiries regarding academic programs in Chemistry.
Counsel prospective students on possible admission to relevant UW programs and academic planning prior to transfer to the UW from other colleges/universities.
Coordinate outreach efforts. Facilitate transfer and first-year student orientation with First Year Programs.

Maintain electronic and physical records (e.g., student files, databases) and track student academic progress. Ensure program adherence to the Federal Education Rights & Privacy Act (FERPA).
Maintain and document procedures and policies for the Departments undergraduate programs. Evaluate and modify on an ongoing basis to update information and improve efficiency and effectiveness. Ensure that paper and electronic documents are kept up to date. Ensure compliance of applicable requirements and procedures (Department, College, University, State, Federal) related to the undergraduate program.
Prepare student advising resources such as degree requirements, honors program requirements, secondary education requirements, information for new majors, undergraduate research participation sheets, and instruction sheets describing the petition process for research outside of chemistry and biochemistry.
Assist with the preparation and submission of course change and new course application materials and documents for new and/or revised program requirements. Assist faculty with assessing potential impacts of curriculum changes on programs and course enrollments. Resolve curriculum issues with the Registrar and Curriculum Offices.
Assist with undergraduate scholarships and prizes awarded within the Department of Chemistry.
Liaise with relevant campus units (e.g., Undergraduate Advising, Diversity & Student Success; First Year Programs; Career & Internship Center; Minority Affairs & Diversity; Women in Science & Engineering) on matters regarding chemistry and biochemistry students and the chemistry curriculum.
Compile statistics and provide analysis for program and policy changes. Make recommendations regarding program development (e.g., anticipation of enrollment trends, course enrollments, student quality, course paths) and make recommendations to faculty. Prepare quarterly, annual, and ad hoc reports and coordinate the assembly and dissemination of materials and information related to the graduate program.
Co-coordinate the annual department graduation ceremony. Design, prepare, and proofread event program, create department degree certificates, plan menu and setup catering, arrange speakers, and handle other details and logistics in support of this event. Assist with other department and special events as needed.
Assist with budgets and project accounting for graduation and other undergraduate advising expenses, including approving spending and monitoring budget. Maintain documentation as needed.
Work with Chemistry administrators and faculty on projects related to undergraduate students or programs.
Participate in ongoing professional development opportunities with other advisers.
Perform other duties as required.

Bachelors degree and at least two years of relevant professional advising/counseling experience, or an equivalent combination of education and experience. Proven ability to handle confidential information with diplomacy and discretion. Strong computer literacy and excellent written and verbal communication skills.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Prior advising experience, preferably in chemistry or another scientific field and at the undergraduate level.
A degree and/or prior work experience in chemistry or a related field.
A degree or substantive training in counseling or a related field.
Self-motivation and the ability to use available resources to solve problems and answer questions with minimal supervision to best meet the goals of the Department.
Excellent time-management and organizational skills and the ability to independently manage work priorities across multiple complex projects, meeting stringent timelines.
Ability to perform tasks independently with precision, accuracy, and meticulous attention to detail in an intense work environment.
Strong interpersonal and collaborative skills to work with large, diverse groups, strong interpersonal skills, and awareness of ethical and political ramifications of decisions.
Ability and desire to provide excellent customer service.
Ability and desire to successfully interact with students, staff, and faculty, including non-native English speakers, using excellent verbal and written communication skills.
Proven ability to handle senior-level confidential information with a high degree of judgment, discretion, tact, and diplomacy, and awareness of ramifications of decisions.
Experience with UW systems (e.g., SDB, EARS, DARS) and relevant UW policies and procedures.
Experience with standard office software (e.g., Word, Excel, Access) and Adobe Contribute or similar website editing software. Experience with academic instruction courseware is helpful but not required.
Experience and comfort with scientific and/or academic terminology and concepts as necessary in an administrative capacity or setting.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


Posted: 2019-12-05 Expires: 2020-02-02

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University of Washington
Seattle, WA 98104
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