1+ months

124003 Dir Division Administra

Penn Medicine
Philadelphia, PA 19104
and the COO of the Department of Surgery. Responsible for oversight and general management for the Division(s) across all missions. Oversees and directs overall business planning and financial management, ensuring the accomplishment of management goals and objectives. Provides administrative leadership for clinical operations and faculty practice. Works with Department of Surgery (DOS) administration on faculty recruitment, business development, and clinical programming across UPHS hospital entities at the Hospital of the University of Pennsylvania (HUP), Penn Presbyterian Medical Center, Pennsylvania Hospital, and Chester County Hospital Princeton Medical Center, Lancaster General, and all affiliated satellite locations.Essential Functions:Clinical Operations and Faculty Practice Administration1.\tWorks alongside Chief and clinical leaders, to chart course of programs, program improvement, and program effectiveness; provide strong project management for clinical and educational initiatives. Align priorities, build support, and garner needed resources to execute and achieve priorities.2.\tAdvise Chief of relevant issues and governance, including operational problems/policies and faculty issues. Provide support to Chief, including offering resolutions and recommend changes, drafting responses to requests for information, and representing the Chief in discussions with faculty or departmental meetings. 3.\tOversees administrative aspects of faculty recruitment including requests to recruit, aligning financial supports, and timely execution of offers to candidates. Assures faculty are on-boarded effectively with requisite licensures and credentialing obtained. Aligns and maintains faculty academic plans.4.\tDrive faculty engagement by working with faculty on an as needed basis to develop programs, explain incentives, effort, productivity, salary allocation, increase requests, compliance issues, etc.5.\tAdminister the faculty compensation and incentive plans and programs.6.\tRepresent Division when Chief is unavailable.Budget/Fiscal/ Revenue Cycle Management1.\tDirect and manage financials and revenue cycle operations. Create, prepare, implement, control and monitor budgets; responsible to explain budget variances.2.\tReview, analyze, summarize and interpret financial data. Oversee preparation of analyses and reports that detail the Divisions financial position. Develop annual reports, financial spreadsheets and other required reports.3.\tTake responsibility for monthly review of financial statements; includes correcting errors, identifying trends, allocating personnel to appropriate cost centers and monitoring staff FTE counts; review and revise as needed negotiations of contracts and standing blanket orders, as needed.4.\tWork with the Department of Surgery Finance Office to initiate journal entries, expense and revenue transfers and correct allocation of shared expenses.5.\tOversee management of malpractice insurance accuracy.6.\tProvide guidance and direction to payroll administrator for changes to faculty salaries between CPUP and University allocation.7.\tPrepare special reports as required; collect data, prepare report, and analyze statistics; includes reports to the SIC committee of UPHS regarding investment per FTE and productivity per FTE.Human Resources/Personnel1.\tProvide direct oversight to administrative coordinator of the Division.2.\tOversee all staff personnel administration including staffing, compensation, and compliance with CPUP, Hospital, University, School, and Departmental policies. Interprets human resources institutional and departmental policies for faculty and staff; manages staff performance and staffing issues, including disciplinary action.3.\tResponsible for general human resources oversight; responsible for posting, recruiting, advertising, hiring, job offers, salary scales, selection, and placement and onboarding of staff, to include administrative staff, advance practice providers, and nurses, .Other1.\tMaintains professional affiliations and enhances professional development to keep pace with health care trends2.\tMaintains strictest confidentiality.3.\tOther duties as assigned.

EDUCATION: Master’s Degree in Business Administration, Public Health, Health Care Administration, Management, or equivalent preferred. Bachelor’s degree required.\n\nEXPERIENCE: Five to seven years of progressive experience in healthcare administration, including two years’ experience in a clinical environment and three years staff management experience.\n\nREQUIREMENTS: None.\n\nKNOWLEDGE:\nKnowledge of health care administration and clinic philosophy and policies and operating procedures. \nKnowledge of fiscal management systems and techniques. \nKnowledge of organizational management and development, staff development, and operations management.\nKnowledge of human resource management practices including supervision and staff development. \nKnowledge of governmental regulations and reimbursement requirements. \nKnowledge of computer, systems, and applications. \n\nSKILLS:\nSkill in exercising initiative, judgment, problem-solving, decision-making.\nSkill in developing and maintaining effective relationships with staff, board, clients, regulators, public. \nSkill in organizing work to achieve clinic goals and objectives. \n\nABILITIES:\nAbility to analyze and interpret complex data. \nAbility to research and prepare comprehensive reports. \nAbility to monitor quality control standards. \nAbility to communicate clearly.

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Posted: 2020-10-06 Expires: 2020-12-05

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124003 Dir Division Administra

Penn Medicine
Philadelphia, PA 19104

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