28 days old

STAR Admin Assistant

Green Oaks, IL 60048

At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

Are you a STAR Executive Administrative Assistant?  Does the experience of learning about Abbott’s different divisions excite you?  Then this Executive Level Administrative Assistant position may be for you.

The Abbott STAR program is an on-site temporary agency with executive level administrative assistants who provide short-term support while Lake County and Des Plaines administrative assistants are out of the office.  This position provides executive level temporary administrative support to a number of Senior Vice President’s or Suite Executives.  This position, at times, may support management of all levels of management; however, STARs primarily support senior leadership.

Core Job Responsibilities

  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
  • Responsibilities include all administrative functions of the department:  answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and video conference, cellular phone setups, acting as a liaison for remote access issues.
  • May include some support for tracking budget expenditures.
  • Adheres to executive processes and guidelines.
  • Creates board books as requested.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines and Copy Center procedures (if applicable).  Orders business cards and stationery.
  • Uses advanced software skills to perform work assigned.
  • Uses and understands Microsoft Office Suite and other business-specific software including the Corporate Travel website, and employee performance management systems (as applicable).
  • Coordinates new employee office set-ups and onboarding.
  • May train/coordinate work for new administrative assistants.
  • Follows executive onboarding procedures.
  • Provides seamless transition into and out of assignments from one STAR resource to another.

    Position Accountability / Scope

    • Interacts with high-level executives daily.
    • Advanced knowledge and understanding of business processes and requirements.
    • Consistently handles confidential or business-sensitive information.  Data is typically organizational or multi-dimensional.
    • Maintains and manages executive calendar.  Manages domestic and international travel plans using executive guidelines.
    • Proactively identifies and resolves scheduling conflicts.
    • Qualified candidates should be adaptable and display integrity.

      Minimum Education

      High school diploma or equivalent.  Associates Degree in Secretarial Science preferred.

      Minimum Experience / Training Required

      • 7+ years previous experience or equivalent.
      • Operates independently and works on own initiative.
      • Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook.
      • Proficient in all applications.
        Job Family: Administrative Support
        Division: CHR Corporate Human Resources
        Travel: No
        Medical Surveillance: No
        Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)


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STAR Admin Assistant

Green Oaks, IL 60048

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Green Oaks, IL

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