1+ months

Lead Disbursements

Green Oaks, IL 60048

At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

Primary Job Function

Direct supervisory/management responsibilities for multiple non-exempt staff/contractors/Business Process Outsource team.  Leads both department level and multi-divisional level projects to achieve departmental, divisional, and corporate goals/objectives. Reports directly to Manager, CDO Operations. Supervise/Manage team’s performance in either the Expense Report processing, Corporate Officer Expense Reporting Desk, Administration group, and Bank of America administration. Responsibilities could include a combination of the following tasks: CTE employee master file maintenance, including additions, deletions and modifications. Also, responsible for the supervision of all EFT setups, its related bank communications, and all check voids, stops and reissues. Additional responsibilities include monitoring the team’s performance on all Lake County and Shared services expense report processing. The supervisor will provide and present summary information to higher management, including Corporate Officer Audit Report, act as a mentor and provide support on departmental and cross functional teams/projects. Independently perform timely, accurate, and complete compliance problem resolution of expense reports and Bank of America accounts. Thoroughly familiar with expense reporting issues and compliance details.


Responsible for compliance with applicable Corporate and Divisional Policies and procedures.

Act as subject matter expert to entire department on issues related to expense reporting (may include CFM's, OEC Guidelines and Divisional policies, VAT Tax). Also, the subject matter expert on Bank of America card programs (Travel, P & Meeting). Work with Expense Report Analyst on updating and final version of Corporate Officer Audit Report for the Board of Director’s Audit Committee. Develop and deliver technical expense reporting training courses. Act as department conduit for knowledge sharing and communication on optimal usage of system tools.

Prepare complex trend analyses, identify root causes of complex issues and trends and act as subject matter expert for CTE and BOA. With no guidance from Manager, prepare compelling data presentations, identify emerging operational issues and act as champion to drive implementation of process improvements both inside and outside the department. Reviews with management for informational acknowledgement.

Support relationships and engage in effective communications with our most important customers and with Abbott sales force management. Independently manage divisional and corporate accounting and reporting requirements.

Assist in managing the department under general management direction.  Coach and mentor team and assure developmental needs are addressed.  May lead or work on additional key departmental projects such as system conversions or business acquisitions.

Within area of responsibility, oversees teams' activities, prioritizes workload, seeks other resources when needed and provides guidance in non-routine payables issues.  Independently manages frequent or conflicting priorities.

Routinely evaluate consistency between documented policies/procedures and business practice, and insure team is adhering to the established practices.  Evaluate and recommend system changes to achieve process improvements or policy compliance.

Individual must excel in several Core Competencies to be successful, including:  ability to know the business and adapt quickly to changing demands in the department; encourage open exchange of ideas & knowledge sharing with effective communication with team members and customers; drive for results demonstrating a high work ethic to maintain the confidentiality of information and the initiative to follow through on items.

Plans and leads varied complex projects within a specialty, analyzes results, prepares and presents recommendations to management. May represent CDO in inter-divisional teams. Stimulate and support non-routine methods of resolution and support implementation of the solution.

Failure to achieve results may result in audit issues or have an adverse impact on employee and other internal customer relationships. Thorough conceptual understanding of systems, processes. and policy and procedures. Maintain system information while ensuring data integrity and customer/client satisfaction.

Skills & Education Required:

This position requires a bachelors degree and 5+ years experience with expense reporting and operations.

Experience with Corporate Cards is a plus.
Job Family: General / Shared Services
Division: FIN Corporate Finance
Travel: Yes, 5 % of the Time
Medical Surveillance: No
Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)


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Lead Disbursements

Green Oaks, IL 60048

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Green Oaks, IL

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