9 days old

Executive Administrative Assistant 4

Malvern, PA 19355
**Executive Administrative Assistant 4**

Locations:Malvern, Pennsylvania

Job Family: Internal Services


English (US)

**Job Description**

**Division:** Siemens Healthineers

**Business Unit:** Strategy, Marketing & Communications

**Requisition Number:** 221533

**Primary Location:** United States-Pennsylvania-Malvern

**Assignment Category:** Full-time regular

**Experience Level:** Senior level

**Education Required Level:** Associate's Degree / College Diploma

**Travel Required:** No

**Division Description:**


**Job Description:**

**Executive Administrative Assistant 4**


Reporting directly to the Vice President of Marketing Sales and Communication NAM, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to Marketing Sales and Communication.


Schedule complex appointments and meetings ensuring calendar availability

Coordinate and establish all travel arrangements (domestic and international); reconcile travel and expense reports, including cash and credit card purchases.

Apply for all visas needed for international travel and ensure all travel requirements are current.

Monitor Email, answer, screen, and place phone calls on behalf of the Executive

Monitor all information flow, including maintaining paper and electronic files, data entry and retrievable from electronic sources. Organize and maintain share drives to assure efficiency and coordination of data.

Prepare, composes and edits most complex memos, documents and other correspondence.

Prepare confidential reports by gathering and summarizing data. Summarize and prioritize issues for senior management action.

Attend corporate events to help facilitate local meetings and provide administrative support

Collaborate with Events and Marketing teams in preparation for corporate events and tradeshows

Collaborate with Business development and strategy management team on scheduling and calendar coordination

Participate as needed in special department projects

**Knowledge/Skills, Education, and Experience**

Minimum of 8 years of successful experience in Executive support capacity

Computer proficiency including MS Office, SRM (Order Management), EZ-X (Expenses), EZ-AP (Invoices)

Strong verbal and written communications skills

Strong time management and organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Exceptional interpersonal skills and the ability to build relationships with stakeholders

Strong problem solving and planning skills

Ability to work flexible hours as needed

Knowledge of standard office practice and procedures sufficient to be able to process various types of paperwork associated with office support duties.


HS diploma or equivalent required. 1-2 years of vocation/technical training or an Associate degree may be required.

Specialized skill training/certification may be required.

**Equal Employment Opportunity Statement**

Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

**EEO is the Law**

Applicants and employees are protected under Federal law from discrimination. To learn more, Click here at https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm .

**Pay Transparency Non-Discrimination Provision**

Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here at https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf .


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Malvern, PA 19355

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